Licensing Management Portal

The Problem

A documentary filmmaker needed to license a short film to institutions -- universities, libraries, nonprofits, and community organizations -- but had no system for it. License sales were handled through back-and-forth emails, payments were tracked in spreadsheets, and there was no way to control who could watch the film or verify that a screening was authorized.

The client needed a professional, self-service platform that could scale from a handful of clients to hundreds without adding administrative overhead.

The Solution

A custom Django web application that handles the full licensing lifecycle: a public-facing site where institutions can browse license types and submit purchase requests, a custom admin dashboard for managing clients, licenses, and purchases, and a token-gated video player that only allows viewing with a valid, active license.

The system includes passwordless login via magic links, editable email templates, digital signature capture, and a guided Quick Add flow so the film owner can onboard new clients in under a minute.

Key Features

Token-gated streaming. HLS video with short-lived playback tokens; only valid, active licenses can watch.
Passwordless login. Magic link authentication via email, no passwords for end users.
Quick Add workflow. A guided 3-step admin flow to create a user, assign an institution, and provision a license in one action.
Institution management. Licenses tied to institutions so multiple users share one license.
Digital signature capture. Canvas-based signature on inquiry forms, stored and viewable in admin.
Editable email templates. Welcome emails, purchase confirmations, and the license agreement are all editable from the admin panel.
Stripe-ready checkout. Purchase flow with license selection, pricing tiers, and a pipeline wired for Stripe.
Interactive pricing estimator. Public pricing page with volume qualifiers, three service tiers, and annual cost breakdown.
Role-based access. Staff see a simplified admin; superusers get full control including payment details and user deletion.

Application Interface

A closer look at the viewer-facing flow, from landing to watching.

Admin Dashboard — Licenses & People

licensing.opsthatwork.com/admin/

Quick Action

Add a new viewer

Create a person, assign or add their institution, and provision a license in one step.

+ Add User

Licenses Institutions Billing Video Files Sessions

Name	Email	Institution	License	Status	Role
Alice Richardson	[email protected]	State University	Life-Of-File Digital	Active	Viewer
Bob Chen	[email protected]	City Public Library	One-Time Screening	Active	Viewer
Jordan Mitchell	[email protected]	Harbor Nonprofit Alliance	License + In-Person Q&A	Active	Viewer
Priya Sharma	[email protected]	Riverside Film Society	One-Time Screening	Active	Viewer
Maria Caruso	[email protected]	Individual	None	Staff	Superuser
Devon Park	[email protected]	Westfield Community College	License + Virtual Q&A	Expired	Viewer

Film Landing Page

licensing.opsthatwork.com/

Pardon Me

A documentary short about second chances and the power of pardons.

Purchase a License Request Custom Licensing Institutional Login →

A film by Do Moore Films LLC

License Selection

licensing.opsthatwork.com/purchase/

Purchase a License

Select a license type for Pardon Me

One-Time Screening

$250

one-time license fee

Educational

$500

one-time license fee

Life-Of-File Digital

$800

one-time license fee

Secure checkout powered by Stripe

Proceed to Checkout

Institutional Login

licensing.opsthatwork.com/login/

Token-Gated Streaming

licensing.opsthatwork.com/watch/

Pardon Me

3:24 9:57

Institution: State University

License valid: 2025-08-01 to lifetime

View license details and renewal options →

The Problem

The Solution

Key Features

Technology Stack

Application Interface

Licenses

Pardon Me

Purchase a License

Pardon Me

Need a custom web application?

Licensing Management Portal

The Problem

The Solution

Key Features

Technology Stack

Application Interface

Licenses

Pardon Me

Purchase a License

Log In

Pardon Me

Need a custom web application?